Managing Memory
Tips for organizing and optimizing your InfuseOS knowledge base.
Managing Memory
Your InfuseOS memory is a powerful tool for storing and retrieving information. This guide helps you organize it effectively for maximum productivity.
Memory Organization Strategies
Use Descriptive Titles
Titles are how you (and the AI) find content later. Make them descriptive:
Less Effective
"Notes"
"Meeting"
"Info"More Effective
"Project Alpha - Requirements v2 - Jan 2024"
"Weekly Team Sync Notes - Marketing"
"Client Onboarding Process - Step by Step"Create Naming Conventions
Establish patterns for different types of content:
| Content Type | Naming Pattern | Example |
|---|---|---|
| Meeting notes | [Meeting Type] - [Date/Frequency] | "1:1 with Manager - Weekly" |
| Project docs | [Project] - [Doc Type] - [Version] | "Website Redesign - Requirements - v3" |
| Reference | [Topic] - [Subtopic] | "Company Policies - PTO Guidelines" |
| Research | [Topic] - [Source/Date] | "Competitor Analysis - Q4 2024" |
Organize by Purpose
Think about how you'll retrieve content:
By Project:
- "Project Alpha - Overview"
- "Project Alpha - Timeline"
- "Project Alpha - Stakeholders"
By Topic:
- "Sales Process - Qualification"
- "Sales Process - Demo Script"
- "Sales Process - Objection Handling"
By Time:
- "2024 Goals - Q1 Review"
- "2024 Goals - Q2 Review"
- "2024 Goals - Annual Summary"
Personal vs Workspace Memory
When to Use Personal Memory
- Private notes and preferences
- Personal reference materials
- Draft content before sharing
- Sensitive information
"Save this to my personal memory: My preferred meeting times are
Tuesday and Thursday afternoons"When to Use Workspace Memory
- Team documentation
- Shared processes and procedures
- Company knowledge base
- Collaborative resources
"Save this to workspace memory: Our customer support escalation
process is..."Workspace memory is visible to all organization members. Only save content that should be shared.
Effective Saving
Save with Context
Include context that helps with later retrieval:
Less Effective
"Save this article to memory"More Effective
"Save this article to memory with title 'Remote Work Best Practices -
Harvard Business Review'. This covers productivity tips and
team communication strategies."Save Structured Content
Format content for easy scanning:
"Save this to memory:
# Client Meeting Notes - Acme Corp - Jan 15
## Attendees
- John (CEO)
- Sarah (CTO)
## Key Decisions
1. Launch date: March 1
2. Budget: $50,000
3. Point of contact: Sarah
## Action Items
- [ ] Send proposal by Friday
- [ ] Schedule technical review
"Save Incrementally
For evolving information, save updates:
"Update my Project Alpha notes in memory to include:
The deadline has been extended to March 15"Effective Searching
Use Natural Language
Memory uses semantic search, so describe what you're looking for:
"Search my memory for information about how to handle
customer refund requests"Be Specific When Needed
For precise results:
"Search my memory for notes from my meeting with John
about the Q4 budget last month"Specify Scope
Search personal, workspace, or both:
"Search only workspace memory for our onboarding documentation"
"Search my personal notes for my meeting preferences"Maintenance Best Practices
Regular Review
Periodically review your saved content:
- Go to the Knowledge page
- Browse your saved documents
- Identify outdated content
- Delete or update as needed
Remove Outdated Content
Keep your memory relevant:
- Delete completed project documentation
- Update changed processes
- Remove superseded versions
Deleted content cannot be recovered. Export important information before deleting.
Consolidate Related Content
If you have many small notes on a topic, consolidate:
"Search my memory for all notes about the sales process,
then combine them into a single comprehensive document"Managing Storage Limits
Check Your Usage
View current usage in Settings → Usage:
- Words used / total limit
- Percentage consumed
Plan Limits
| Plan | Word Limit |
|---|---|
| Free | 50,000 words |
| Pro | 1,000,000 words |
| Max | 5,000,000 words |
If You're Near the Limit
- Review and delete outdated content
- Consolidate related documents
- Prioritize what's most valuable
- Consider upgrading if you need more space
Use Cases
Personal Knowledge Base
Save information you reference frequently:
"Save to memory: My standard email signature is..."
"Save to memory: Our office WiFi password is..."
"Save to memory: Key contacts for Project X..."Meeting Documentation
Build a searchable meeting history:
"Save these meeting notes to memory with title
'Team Standup - [Date]': [notes]"Process Documentation
Store procedures for consistent execution:
"Save to workspace memory: Our client onboarding process:
1. Send welcome email
2. Schedule kickoff call
3. Share project folder
4. ..."Research Repository
Store research for later reference:
"Search the web for best practices on remote team management
and save the key findings to my memory"