Workflow Examples

This guide provides ready-to-use workflow patterns you can adapt for your needs. Each example includes the name, schedule, and prompt you can use.

Daily Workflows

Morning Briefing

Start each day with a summary of what's ahead.

Name: Morning Briefing
Schedule: 0 8 * * 1-5 (Weekdays at 8 AM)
Timezone: America/New_York

Prompt:
Good morning! Please prepare my daily briefing:

1. Check my calendar for today's events and list them with times
2. Search my Gmail for unread emails from the last 12 hours
3. Highlight any emails that appear urgent or need a response
4. Summarize the top 3 priorities for today

Send me an email with subject "Your Morning Briefing - [Today's Date]" 
containing this information in a clean, scannable format.

End of Day Summary

Wrap up each day with a review.

Name: End of Day Summary
Schedule: 0 17 * * 1-5 (Weekdays at 5 PM)
Timezone: America/New_York

Prompt:
Please prepare my end-of-day summary:

1. List meetings I had today from my calendar
2. Search my sent emails to see what I accomplished
3. Check for any emails I received but haven't responded to
4. Note any calendar events for tomorrow

Email me with subject "Daily Wrap-up - [Today's Date]".

Inbox Digest

Stay on top of email throughout the day.

Name: Inbox Digest
Schedule: 0 */3 * * * (Every 3 hours)
Timezone: America/New_York

Prompt:
Check my Gmail for unread emails from the last 3 hours.

If there are important emails (from my team, clients, or marked urgent):
1. Summarize each important email briefly
2. Note any that need immediate attention
3. Email me the digest with subject "Inbox Update"

If there are no important unread emails, do nothing.

Weekly Workflows

Weekly Report

Compile a weekly summary automatically.

Name: Weekly Report
Schedule: 0 16 * * 5 (Fridays at 4 PM)
Timezone: America/New_York

Prompt:
Please prepare my weekly report:

1. Review my calendar for all meetings this week
2. Search my email for significant threads and decisions
3. Check my memory for any project updates I saved

Create a Google Doc titled "Week of [Date Range] - Summary" with:
- Key meetings and outcomes
- Important decisions made
- Action items for next week
- Any blockers or concerns

Share the document with me.

Monday Planning

Start each week organized.

Name: Monday Planning
Schedule: 0 8 * * 1 (Mondays at 8 AM)
Timezone: America/New_York

Prompt:
Help me plan for the week:

1. List all my calendar events for this week
2. Identify any scheduling conflicts
3. Search my email for outstanding action items
4. Check my memory for ongoing project priorities

Create a simple plan with:
- Top 3 priorities for the week
- Key meetings to prepare for
- Deadlines coming up

Email me with subject "Week of [Date] - Planning".

Meeting Workflows

Meeting Prep

Prepare for meetings automatically.

Name: Meeting Prep
Schedule: 0 7 * * 1-5 (Weekdays at 7 AM)
Timezone: America/New_York

Prompt:
Check my calendar for meetings today.

For each meeting:
1. Search my email for recent threads with the attendees
2. Check my memory for relevant notes or context
3. Note the meeting purpose and any preparation needed

Create a brief prep document for each meeting and email 
me the combined prep with subject "Today's Meeting Prep".

Post-Meeting Follow-up

Never forget follow-up actions.

Name: Meeting Follow-up Reminder
Schedule: 0 18 * * 1-5 (Weekdays at 6 PM)
Timezone: America/New_York

Prompt:
Review my calendar for meetings I had today.

For each meeting:
1. Check if I've sent any follow-up emails
2. Note any meetings that likely need follow-up

Email me a reminder with:
- Meetings that may need follow-up
- Suggested follow-up actions

Subject: "Meeting Follow-up Reminder - [Date]"

Project Workflows

Project Status Check

Regular project monitoring.

Name: Project Status Check
Schedule: 0 9 * * 3 (Wednesdays at 9 AM)
Timezone: America/New_York

Prompt:
Help me check on active projects:

1. Search my memory for project-related notes
2. Check my email for recent project updates
3. Review my calendar for upcoming project milestones

Compile a status update with:
- Active projects and their status
- Recent progress or blockers
- Upcoming deadlines

Email me with subject "Project Status - [Date]".

Client Check-in

Stay connected with clients.

Name: Client Check-in
Schedule: 0 10 * * 1 (Mondays at 10 AM)
Timezone: America/New_York

Prompt:
Help me track client relationships:

1. Search my email for client communications from the past week
2. Identify clients I haven't contacted in over 2 weeks
3. Note any outstanding client requests

Email me a summary with:
- Recent client interactions
- Clients due for follow-up
- Any pending client requests

Subject: "Client Check-in - Week of [Date]"

Productivity Workflows

Focus Time Reminder

Protect deep work time.

Name: Focus Time Reminder
Schedule: 0 9 * * 1-5 (Weekdays at 9 AM)
Timezone: America/New_York

Prompt:
Check my calendar for today.

Identify:
1. Any blocks of 2+ hours without meetings
2. Back-to-back meeting stretches
3. The best time for focused work today

Email me with:
- Recommended focus time blocks
- Suggestion for what to work on (based on priorities)

Subject: "Focus Time - [Date]"

Weekly Review

Reflect on the past week.

Name: Weekly Review
Schedule: 0 15 * * 5 (Fridays at 3 PM)
Timezone: America/New_York

Prompt:
Help me reflect on this week:

1. Count meetings from my calendar
2. Review sent emails volume
3. Check what I saved to memory this week

Create a brief reflection:
- What went well
- What could improve
- Key learnings

Email me with subject "Weekly Review - [Date]".